Often in contentious litigation, the opposing party will “lose” or “misplace” a document within their control which you have requested in the course of discovery and reasonably believe is important to establishing your case. As a litigant, one must overcome this “stone walling” tactic and turn it against the offending party. To do so, one should consider making a SPOLIATION claim to strike the opposing party’s pleadings.
Spoliation is the destruction or failure to preserve evidence which may be of use in pending or reasonably foreseeable litigation. Traveler’s Indemnity Co. v. CC Controlled Combustion, 2003 NY Slip Op. 5134(U). The duty of a party to preserve evidence or face sanctions under CPLR 3126 is well established. See, e.g., MetLife Auto & Home v. Basil Chevrolet, 303 A.D.2d 30 (4th Dep’t 2002). Penalties for failure to comply with disclosure requests are governed by CPLR 3126 and provide that a party’s failure to preserve critical evidence may be deemed spoliation. The obligation to preserve evidence is borne of a concept of fundamental fairness and, indeed, is a precept of our legal system. “Relevant evidence is critical to the search for truth. The intentional or negligent destruction or spoliation of evidence cannot be condoned and threatens the very integrity of our judicial system.” Ortega v. City of New York, Sup. Co., Kings County, Hon. Martin M. Solomon, Index 22913/2004 (decided February 16, 2006), quoting, Oliver v. Stimson Lumber Company, 297 Mont. 336, 334 (1999) [emphasis added].
The Court has sound discretion in determining the appropriate sanctions for spoliation. Iannucci v. Rose, 778 N.Y.S.2d. 525 (2nd Dept. 2004). The proposed penalties under CPLR 3126 are not exhaustive, DiDomenico v. C&S Aeromatik Supplies, 252 A.D.2d 41, 49 (2d Dep’t 1998), but may include the significant remedy of striking the offending party’s pleading. Even if the evidence in question was destroyed before the offender became a party, sanctions are still appropriate if the offender was on notice of the potential for litigation or reasonably could have anticipated litigation. Langer v. Well Done, Ltd, 112 Misc.3d 1056(A), 815 N.Y.S.2d 494 (2006); Mudge, Rose, Guthrie, Alexander & Ferdon v. Penguin Air Cond. Corp., 221 A.D.2d 243 (1st Dep’t 1995). That is, if the spoliator knew that the evidence “might be needed” for future litigation, he was under a duty to preserve it. Lowell v. USA, Inc. d/b/a USA Empire Roller Skating Center, 28 A.D.3d 721 (2d Dep’t 2006).
The sanctions for spoliation may be severe. The severity is often measured by the sound discretion of the court in light of the prejudice to the party for whom the evidence is not available. DiDomenico, supra, 252 A.D.2d at 41, 49 (2d Dep’t 1998). In DiDomenico, the Appellate Division found that where the lost or destroyed evidence limits or precludes a party from presenting their claim with “incisive evidence”, “the spoliator’s pleading is properly stricken in order to obviate a trial that is ‘based on rank swearing contests’”.
Moreover, the moving party need not establish that the offending party acted in bad faith. Courts are clear that whether the evidence at issue was lost or destroyed either through ill will or negligence, the prejudicial effect is the same. “[W]hen a party alters, loses or destroys key evidence before it can be examined by the other party’s expert, the court should dismiss the pleadings of the party responsible for the spoliation … Spoliation sanctions … are not limited to cases where the evidence was destroyed willfully or in bad faith…” Squitieri v. City of New York, 248 A.D.2d 201, 202-203, 669 N.Y.S.2d 589 (1st Dept. 1998) [emphasis added]; see, also, Mudge, Rose, supra, 221 A.D.2d at 243 (1st Dep’t 1995); Yi Min Ren v. Professional Steam-Cleaning, Inc., 271 A.D.2d 602, 603 (2d Dep’t 2000) (“Where a crucial item of evidence is lost, either intentionally or negligently, the party responsible should be precluded from offering evidence as to its condition”). To justify striking of the pleading absent bad faith on the spoliator, however, the court may require the moving party to demonstrate the prejudice as a result of the lost or missing evidence. See, e.g., Barone v. City or New York, 861 N.Y.S.2d 709 (2nd Dep’t 2008).
For example, the loss of an “Incident Report” made out by a party defendant which presumably details the facts, circumstances and witnesses to an incident, is potentially significant prejudicial to the Plaintiff. Such a report, which is prepared by defendant personnel, may contain the identities of any witnesses to the incident and statements of their respective accounts of the accident. Those witnesses may very well have provided testimony which is favorable to the Plaintiff. The Plaintiff is prejudiced by the non-disclosure of this report.
Recent lower court decisions have also struck pleadings based upon the destruction of evidence. In McRae v. Lackman Culinary Services, Inc., (236 NYLJ Sup. Ct. Nassau Co., 11/6/06), a motor vehicle accident case in which a pedestrian was hit by a van while crossing an intersection, the court struck defendant’s answer because the defendant had failed to preserve a critical log book which would have helped determine whether its van had been in use on the date of the accident. Even though production of the log book was not requested prior to its destruction, the court held that the defendant was on notice “that the evidence may be needed for future litigation” and that plaintiff was prevented from proving her case with “incisive evidence”.
An aggressive litigant should not accept a defendant’s representation that a critical item of evidence has been lost or simply rely upon an instruction at trial regarding lost evidence. The proof of one’s case may be significantly damaged by the loss of such evidence and, justly, there are severe remedies that may be imposed against the offending party. One is not required to show that they are unable to prove their claim in absence of the evidence, simply that the lost materials potentially rob the litigant of proof by “incisive” evidence. The loss and/or destruction of such valuable evidence, whether in good faith or not, should be met by the appropriate sanction of striking a Defendant’s Answer.